Figures checked 1 October 2026 using the NSW Government’s General building work guidance, updated 3 September 2026. Individuals who hold a building or swimming pool building licence or certificate must complete continuing professional development (CPD) each year as a condition of renewal. Keep a diary of your CPD participation and documentary proof where possible; the records do not have to be sent to Fair Trading, but you must be able to prove that you complied with the CPD requirements.
That is the important distinction: completing CPD is the renewal condition, while keeping evidence helps you demonstrate compliance.
What must I record each year?
The NSW Government’s requirement covers the following:
| CPD item | What to keep or do |
|---|---|
| Participation | Keep a diary record of your CPD participation. |
| Supporting evidence | Keep documentary proof where possible. |
| Proof of compliance | Be able to demonstrate that you met the CPD requirements. |
| Submission | You are not required to send the records to Fair Trading. |
A central diary and a separate folder for supporting documents can make the records easier to review. That is a practical way to organise the evidence, not a format prescribed by the regulator. The cited requirement does not specify a diary template or retention period.
Do I have to send the records to Fair Trading?
No. The NSW Government says you are not required to send your CPD records to Fair Trading. However, you must still be able to prove that you complied with the CPD requirements.
Not having to lodge the records does not remove the need to keep them. If you cannot demonstrate compliance, you face the possibility of losing your licence.
Does a multi-year licence mean CPD is only needed at the end?
No. The renewal condition says CPD must be completed each year, not only once during a longer licence term. The cited NSW Government page does not state a fixed annual due date, so check the current Commissioners guidelines and your renewal details rather than assuming when the obligation must be completed.
Who should check the CPD requirements before renewing?
The stated annual condition applies to an individual who holds a building or swimming pool building licence or certificate. Before renewal:
- Check the current Commissioners guidelines for continuing professional development, where the NSW Government says the current CPD program is explained.
- Review your diary and identify each activity you are relying on.
- Keep supporting documents with the corresponding diary entries where possible.
- Make sure you could demonstrate your CPD compliance if asked.
- Use the details on your renewal form or renew through Service NSW.
This is general information, not financial or legal advice. Check the current regulator page and the PDS for any insurance policy you are considering.
Sources
FAQ
What is the basic annual CPD requirement?
An individual holding a building or swimming pool building licence or certificate must complete CPD each year as a condition of renewal.
What should I keep in my CPD diary?
Keep a diary record of your CPD participation and retain documentary proof where possible. The diary and evidence should make it possible to demonstrate that you completed the required CPD.
Do I send my CPD records to Fair Trading?
No. The records do not have to be sent to Fair Trading, but you must keep them and be able to prove that you complied with the CPD requirements.
What happens if I cannot prove my CPD compliance?
You face the possibility of losing your licence. Keeping an accurate diary and supporting evidence reduces the risk of being unable to demonstrate compliance.